Events & venue operations software for UK event companies and venues
Events and venue operations software from production planning to post-event sign-off
WorXflo™> manages your event production from initial brief through to post-event reporting — coordinating tasks, crew, equipment, safety inspections and client communications in one platform.
Work Smarter, Flow Faster.
Prefer to call? | Sales@WorXflo.com
WorXflo™>
Trusted by UK businesses
Manage every event from production planning to post-event documentation
One platform. One monthly fee. Replace your spreadsheets, siloed apps and paper trails with a single source of truth.
WorXflo is used by event production companies, venue operators and festival organisers that need to coordinate large, complex operations across multiple departments, contractors and sites — with the safety documentation and compliance records that local authorities, insurers and clients increasingly require at every event.
Each event is managed as a project — broken into production phases and tasks, assigned to the right departments and crew members, with dependencies flagged when a predecessor task is running late. On the day, operational tasks are scheduled and tracked in real time via the mobile app — setup, breakdown, catering, security, technical — with supervisors seeing live completion status from anywhere on site.
Safety inspections and venue readiness checklists are completed digitally on site, with photos and sign-off captured in the WorXflo app. Risk assessments, SAGs submissions, licensing documentation and post-event reports are stored in one version-controlled document repository — accessible instantly when a local authority or insurer asks. Clients track production progress through a branded portal, approve documents and receive automated milestone updates without calling the production office.
One Platform. One monthly fee. Built for UK SMEs.
Key WorXflo modules for your business
Event & Project Management
Plan every event as a project — break into production tasks, assign to crew and departments, track milestones and manage dependencies so nothing is missed in the build-up to event day.
Operations & Task Management
Schedule setup, breakdown and operational tasks across departments and shifts. Assign staff and contractors, track completion in real time and adapt instantly when plans change on the day.
Safety Inspections & Checklists
Digital H&S inspection checklists, pre-event venue readiness checks, equipment safety sign-off and post-event condition reports — completed on site with photos and digital sign-off.
Equipment & Asset Management
Track every piece of equipment — AV, staging, barriers, furniture, specialist kit — with location, maintenance status and booking availability across events and venues.
Document Management
Centralise event contracts, risk assessments, SAGs submissions, licensing documentation, supplier agreements and post-event reports — accessible from the office or on site.
Client Portal
Give event clients a portal to track production progress, review and approve event documents, access site plans and receive automated updates — reducing last-minute phone calls.
Staff & HR
Manage crew availability, SIA licences, first aid certificates, manual handling and event-specific briefing records across permanent staff, casuals and contractors.
Integrated Accounts
Invoice clients against production milestones, manage supplier costs across departments and produce event profit and loss reports — connected to your accounting software.
Every task assigned. Every safety check completed. Every client kept in the loop.
From first production meeting to final debrief — coordinated in one platform, documented automatically.
- Event project planning with task dependencies and real-time progress tracking
- Digital H&S checklists, risk assessments and venue readiness sign-off
- Client portal for production updates, document approvals and milestone tracking
WorXflo™>
Simple, transparent pricing
One flat monthly fee. Every feature included. No per-user surprises, no add-on tiers.
Up to 25 users — just £12 per user
Compare: most competitors charge £45–£60 per user, per month.
- All 15+ features included — no add-ons
- CRM, HR, Job Management, Accounts & more
- Real-time mobile app (iOS & Android)
- AI assistant included
- 6 languages supported
- Cloud-hosted — automatic updates
- Onboarding support included
How WorXflo compares
For a team of 15, that's a saving of over £7,500 per year compared to a £45/user competitor.