Landscaping & grounds maintenance software for UK contractors
Landscaping and grounds maintenance software built for contract management and compliance
WorXflo™> manages your maintenance contracts, schedules recurring visits, tracks crews across multiple sites and keeps your pesticide and compliance records in order — so you can focus on the work, not the paperwork.
Work Smarter, Flow Faster.
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WorXflo™>
Trusted by UK businesses
Manage your grounds maintenance contracts and compliance from one platform
One platform. One monthly fee. Replace your spreadsheets, siloed apps and paper trails with a single source of truth.
WorXflo is built for landscaping and grounds maintenance contractors running a mix of recurring commercial contracts and one-off works — from housing association grounds rounds and local authority parks contracts through to commercial estate maintenance and school playing fields. The platform manages your scheduling, crew allocation, compliance documentation and client communications in one connected system.
Crews receive their daily schedule on the mobile app, complete digital site condition reports and herbicide application records on site, capture photographic evidence of works completed and flag issues for follow-up — all synced in real time. Equipment maintenance schedules ensure mowers, vehicles and specialist kit are serviced on time, with costs tracked per asset for accurate depreciation.
Compliance is built in rather than bolted on. BASIS and NRoSO pesticide application records are captured digitally on site and stored against the relevant client and location automatically. PA1/PA6 certificates, chainsaw qualifications and first aid records are tracked per operative with expiry alerts — so your HR compliance and your operational compliance live in the same platform.
One Platform. One monthly fee. Built for UK SMEs.
Key WorXflo modules for your business
Job & Visit Scheduling
Schedule recurring contract visits, one-off jobs and seasonal programmes across your client base. Assign crews, track completion and adapt quickly when weather disrupts the plan.
Crew & Vehicle Tracking
Track crews and vehicles across multiple sites in real time. Monitor progress through the day's schedule, protect lone workers on remote sites and demonstrate attendance to clients.
Site Inspections & Reports
Digital site condition reports, pre-season assessments, herbicide application records and handover reports — completed on the mobile app with photos, signed off and shared instantly.
Equipment & Asset Management
Maintain service records, maintenance schedules and depreciation tracking for mowers, vehicles, specialist equipment and tools across your fleet — with cost tracking per asset.
Document Management
Store BASIS certificates, pesticide application records, risk assessments, method statements and client contracts — all compliant with NRoSO and EA requirements.
Integrated Accounts
Invoice on contract schedule or job completion, manage purchase orders for materials and plants, and track costs per contract for accurate profitability without double-entry.
Customer Portal
Give commercial clients visibility of scheduled visits, completion records, site reports and invoices. Proactive communication that builds confidence in your service without extra calls.
Staff & HR
Manage PA1/PA6 pesticide certificates, first aid, CSCS, chainsaw qualifications and availability. Ensure every operative is correctly certified before they attend a site.
Every contract delivered. Every site recorded. Every certificate current.
From recurring maintenance visits to seasonal programmes — scheduled, tracked and documented automatically.
- Recurring contract visits scheduled and crew-allocated automatically
- Pesticide application records and BASIS compliance documentation on site
- Equipment maintenance scheduling with full service history per asset
WorXflo™>
Simple, transparent pricing
One flat monthly fee. Every feature included. No per-user surprises, no add-on tiers.
Up to 25 users — just £12 per user
Compare: most competitors charge £45–£60 per user, per month.
- All 15+ features included — no add-ons
- CRM, HR, Job Management, Accounts & more
- Real-time mobile app (iOS & Android)
- AI assistant included
- 6 languages supported
- Cloud-hosted — automatic updates
- Onboarding support included
How WorXflo compares
For a team of 15, that's a saving of over £7,500 per year compared to a £45/user competitor.