HVAC & air conditioning software for UK contractors
HVAC and air conditioning software from first callout to F-Gas record
WorXflo™> manages your reactive callouts, planned maintenance contracts and installation projects — scheduling engineers, tracking F-Gas certification, capturing refrigerant logs and invoicing automatically on completion.
Work Smarter, Flow Faster.
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WorXflo™>
Trusted by UK businesses
Manage HVAC and air conditioning operations from one platform
One platform. One monthly fee. Replace your spreadsheets, siloed apps and paper trails with a single source of truth.
WorXflo is built for HVAC and air conditioning contractors running a mix of reactive breakdown callouts, planned commercial maintenance contracts and new installation projects. The platform connects job scheduling, digital compliance records, engineer certification management, customer asset registers and invoicing — so every unit is documented, every refrigerant log is stored and every invoice goes out on time without manual effort.
Engineers receive jobs on the mobile app with full site history, unit specifications and previous service records before they arrive. On site, they complete digital service reports, F-Gas refrigerant handling logs and commissioning checklists with customer sign-off captured directly on screen. Every record is stored against the right customer and unit automatically — building a full compliance history without anyone transcribing paper forms back at the office.
F-Gas category qualifications, REFCOM registration and manufacturer training records are tracked per engineer with automatic expiry alerts — so your office always knows who is qualified to work on what before a job is allocated. For larger installation and retrofit projects, stage invoicing triggers automatically when milestones are signed off, keeping cash flow moving on longer contracts.
One Platform. One monthly fee. Built for UK SMEs.
Key WorXflo modules for your business
Job Management
Schedule breakdown callouts and planned maintenance visits. Assign engineers by location, F-Gas category and availability — track progress and close with digital sign-off and photos.
Inspection & Test Forms
Digital service reports, F-Gas refrigerant handling logs and commissioning checklists — completed on the mobile app, signed by the customer on site.
Engineer Certification & HR
Track F-Gas category qualifications, REFCOM registration and manufacturer training per engineer with expiry alerts — so every operative is correctly certified before they attend a job.
Asset Register
Maintain a complete record of every AC unit, heat pump and ventilation system at each customer site — with refrigerant charge, service history, warranty dates and next inspection due.
Document Management
Centralise F-Gas logs, risk assessments, method statements, O&M manuals and compliance records — version-controlled, linked to the right customer and always audit-ready.
Integrated Accounts
Invoice on job completion or contract schedule. Manage refrigerant and parts purchase orders, track costs per job and connect to QuickBooks, Sage, FreeAgent or Xero without re-keying.
Project Management
Plan and manage larger installation and retrofit projects — new builds, commercial plant rooms, multi-unit VRF systems — with stage planning, multi-trade coordination and milestone invoicing.
Sales CRM
Track domestic and commercial enquiries, issue quotes with equipment and labour breakdowns and monitor your pipeline from first enquiry to signed order — connected to operations.
One platform. One monthly fee.
Every unit logged. Every engineer F-Gas certified. Every invoice sent automatically.
From breakdown callout to planned maintenance programme — compliant, documented and invoiced without the paperwork.
- Digital F-Gas refrigerant logs and service records with customer sign-off
- F-Gas category and REFCOM certification tracking with expiry alerts per engineer
- Customer unit register with full service and refrigerant charge history per site
Simple, transparent pricing
One flat monthly fee. Every feature included. No per-user surprises, no add-on tiers.
Up to 25 users — just £12 per user
Compare: most competitors charge £45–£60 per user, per month.
- All 15+ features included — no add-ons
- CRM, HR, Job Management, Accounts & more
- Real-time mobile app (iOS & Android)
- AI assistant included
- 6 languages supported
- Cloud-hosted — automatic updates
- Onboarding support included
How WorXflo compares
For a team of 15, that's a saving of over £7,500 per year compared to a £45/user competitor.