Plumbing & heating software for UK contractors
Plumbing and heating software from first callout to gas safety certificate
WorXflo™> manages your reactive callouts, planned maintenance contracts and installation projects — scheduling engineers, tracking certifications, capturing compliance records and invoicing automatically on completion.
Work Smarter, Flow Faster.
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WorXflo™>
Trusted by UK businesses
Manage plumbing and heating operations from one platform
One platform. One monthly fee. Replace your spreadsheets, siloed apps and paper trails with a single source of truth.
WorXflo is built for plumbing and heating contractors running a mix of reactive domestic callouts, planned commercial maintenance contracts and installation projects. The platform connects job scheduling, digital compliance records, engineer certification management, customer asset registers and invoicing — so every job is documented, every certificate is stored and every invoice goes out on time without manual effort.
Engineers receive jobs on the mobile app with full site history, previous service records and any attached documents before they arrive. On site, they complete digital gas safety certificates, boiler service records and water hygiene checks with customer sign-off captured directly on screen. Every certificate is stored against the right customer and appliance record automatically — building a full compliance history without anyone transcribing paper forms back at the office.
Gas Safe registration, WRAS approvals and first aid records are tracked per engineer with automatic expiry alerts — so your office always knows who is qualified and registered to do what before a job is allocated. For larger installation projects, stage invoicing triggers automatically when milestones are signed off, keeping cash flow moving on longer contracts.
One Platform. One monthly fee. Built for UK SMEs.
Key WorXflo modules for your business
Job Management
Schedule reactive callouts and planned maintenance visits. Assign engineers by location, qualification and availability — track progress and close with digital sign-off and photos.
Inspection & Test Forms
Digital forms for gas safety certificates, boiler service records, water hygiene checks and installation sign-off — completed on the mobile app, signed by the customer on site.
Engineer Certification & HR
Track Gas Safe registration, WRAS approvals, first aid and CSCS cards per engineer with expiry alerts — so every operative is correctly certified before they attend a job.
Asset Register
Maintain a complete record of every boiler, heating system, water treatment unit and appliance at each customer site — with service history, warranty dates and next inspection due.
Document Management
Centralise gas safety certificates, risk assessments, method statements, O&M manuals and compliance records — version-controlled, linked to the right customer and always audit-ready.
Integrated Accounts
Invoice on job completion or contract schedule. Manage material purchase orders, track costs per job and connect to QuickBooks, Sage, FreeAgent or Xero without re-keying.
Project Management
Plan and manage larger installation projects — new builds, commercial fit-outs, bathroom installations — with stage planning, multi-trade coordination and milestone invoicing.
Sales CRM
Track domestic and commercial enquiries, issue quotes with labour and material breakdowns and monitor your pipeline from first enquiry to signed order — connected to operations.
Every job certified. Every engineer registered. Every invoice sent automatically.
From reactive callout to planned maintenance programme — compliant, documented and invoiced without the paperwork.
- Digital gas safety certificates and service records with customer sign-off
- Gas Safe and WRAS certification tracking with expiry alerts per engineer
- Customer appliance register with full service history per site
WorXflo™>
Simple, transparent pricing
One flat monthly fee. Every feature included. No per-user surprises, no add-on tiers.
Up to 25 users — just £12 per user
Compare: most competitors charge £45–£60 per user, per month.
- All 15+ features included — no add-ons
- CRM, HR, Job Management, Accounts & more
- Real-time mobile app (iOS & Android)
- AI assistant included
- 6 languages supported
- Cloud-hosted — automatic updates
- Onboarding support included
How WorXflo compares
For a team of 15, that's a saving of over £7,500 per year compared to a £45/user competitor.